Term:    Spring 2017          Fall 2017           Winter 2018         Spring 2018
 

Ongoing and Annual Requirements and Deadlines

Ongoing Situations involving medical emergencies, medical transport, and law enforcement interaction or possible SRN’s must be reported to the Vice Provost of Student Affairs, or their designee(s), via online AHP Incident Reporting Form
Ongoing  Notify the Program Review Committee of any first-year students who have disaffiliated with the Participant within one (1) week of disaffiliation. 
Annually Proof of Liability Insurance Certificate (includes Host Liquor Liability, Sexual Assault and Hazing Addendum) emailed to the Program Review Committee on or before Certificate expiration date
Annually Evidence of Property Insurance Certificate emailed to the Program Review Committee on or before Certificate expiration date. 

 

Spring 2017

April 1, 2017 Initial Accessibility walk-through consultation conducted with Equal Opportunity and Access (EOA). Due date of participant applications to be submitted via online form.
June 1, 2017 Applicants will be notified of acceptance into the 2017-2020 Program.

 


Fall 2017

September 1, 2017 Plan to implement barrier removal to accommodate persons with disabilities including a timeline for implementing the plan, due to the Program Review Committee via email at affiliatedhousingprogram@oregonstate.edu
September 14, 2017 CFSL will maintain contact list of house director, faculty advisor, chapter advisor, and house corporation board president (names, phone numbers and e-mail addresses) to the Program Review Committee.
September 14, 2017 Due date to email list of Program (AHP) Liaison (name, phone number and email addresses) to the Program Review Committee.
September 14, 2017 Due date to email a copy of the third party food service contract or a copy of the kitchen staffs’ Food Handler’s Card to the Program Review Committee
October 15, 2017 Chapter presidents should submit their annual student organization recognition renewal on the SLI Database by this date. Failure to meet this deadline will result in the chapter not being recognized as a student organization for this academic year and thus, not eligible for Program
November 1, 2017 Due date of Program participation fee for first-year (FY) live-in students (Fall term move-ins). AHP will work with UHDS to obtain information on firstyear students living in an approved AHP facility and will send Participant an invoice for the appropriate Participation fee. Make checks payable to Oregon State University – AHP and send payment to CFSL - AHP, SEC 306, Corvallis, OR. 97331. 
December 1, 2017 AHP will work with Corvallis Fire Department Fire Prevention Officer to obtain current Fire Inspection Report.
December 1, 2017 AHP will work with IFC to obtain current Kitchen Health and Sanitation Inspection from. Non-IFC organizations should send inspection form via email to affliatedhousingprogram@oregonstate.edu
December 1, 2017

Due date to email Educational, Safety & Behavioral Workshop & Programming Outcome Report for Fall Term to the Program Review Committee.

Complete a minimum of one (1) workshop that fulfills the Educational Outcomes Programming Requirements one and (1) program that fulfills the AHP Educational, Behavioral & Safety Standards Requirements.


winter 2017

January 31, 2018 Due date to email list of AHP Liaison (after election) name, phone number and e-mail addresses to the Program Review Committee. 
February 5, 2018 Due date of Program participation fee for FY live-in students (Winter term move-ins). Make checks payable to Oregon State University – AHP and send payment to CFSL - AHP, SEC 306, Corvallis, OR. 97331.
March 16, 2018

Due date to email Educational, Safety & Behavioral Workshop & Programming Outcome Report for Winter Term to the Program Review Committee.

Complete a minimum of one (1) workshop that fulfills the Educational Outcomes Programming Requirements one and (1) program that fulfills the AHP Educational, Behavioral & Safety Standards Requirements. 

 

Spring 2018

May 1, 2018 Due date of AHP participation fee for FY live-on students (Spring term move-ins). Make checks payable to Oregon State University – AHP and send payment to OSU/DOSL - AHP, 150 Snell Hall, Corvallis, OR. 97331.
June 1, 2018 Due date to email a signed copy of the Indemnity Clause to the Program Review Committee (AHP). 
June 8, 2018

Due date to email Educational, Safety & Behavioral Workshop & Programming Outcome Report for Spring Term to the Program Review Committee.

Complete a minimum of one (1) workshop that fulfills the Educational Outcomes Programming Requirements one and (1) program that fulfills the AHP Educational, Behavioral & Safety Standards Requirements. 

 

Summer 2018

July 1, 2018 Completed AHP Program Review. This includes a report of the past year, as well as a plans for improvement in the coming year that details compliance with the Programming Requirements for AHP Educational, Behavioral & Safety Standards.
July 1, 2018 Deadlines for the 2018-2019 academic year will be announced at a later date.