- About SCCS
- OSU Clery Act Crime Reports
Informal Administrative Hearing
The majority of conduct violations commited by students are non-academic in nature. Some of these might include, but are not limited to, violations involving alcohol, possession of less than one ounce of marijuana, theft, trespassing, misuse of computer resources, or disruptive behavior. For first offences, students are generally invited to resolve the situation by participating in an Informal Administrative Hearing.
1. A report is received by the Student Conduct and Community Standards (SCCS) office describing an incident indicating that a student has violated the Student Conduct Code.
2. SCCS will email a notice to the student informing her/him of the report.
3. The student will be instructed to call within three (3) days to schedule an appointment.
4. A direct link to this SCCS webpage will be provided in the notice to allow the student to read about the conduct review process.
5. The student will meet with a "hearing officer" who is a member of the SCCS staff. During the hearing the student has the opportunity to explain their account of what happened before, during and after the incident.
6. A decision will be made by the hearing officer of "responsible" or "not responsible."
7. The accused student will receive an "Outcome Letter" that will detail the hearing officers decision of responsibility and sanctions assigned. Sanctions will be tracked by the hearing officer until completion.
8. The report will remain in a confidential disciplinary file for seven (7) years.
In more egregious cases where the Director of Student Conduct and Community Standards determines that the alleged violation may result in suspension or expulsion from the University, the case will be referred for a Student Conduct Hearing Committee.
1. A written notice of charges will be delivered to the student via their onid email or in person if the student is being held in jail. The notice will advise the student to appear before a Committee on a date no sooner than 48 hours and no later than 14 days. If the student has been properly notified and fails to appear, the Committee may proceed with the hearing and disciplinary action may be taken. The accused student may elect to waive their right to have their case heard by the Committee and instead have the case heard by the SCCS Director.
2. The Committee consists of five (5) members, including three faculty/staff and two students.
3. All hearings are closed and information presented in them and all supporting documents are confidential. The hearing does not follow courtroom procedures.
4. During the hearing, the student may be accompanied by and advisor of the student's choice, however the advisor does not represent the student and the student will be expected to speak for her or himself at all times.
5. During the hearing, the student has the opportunity to offer information and testimony on his or her behalf. The student also has the opportunity to review and respond to all informatin, statements, or evidence presented.
6. Members of the Committee may ask questions of any person present during the hearing.
7. After the chairperson has determined that all necessary information has been presented and questions answered, the Committee will go into executive session and all otehr persons will be excused.
8. The Committee will determine, based on a greater weight of the evidents, whether or not it believes the accused student is responsible for violation the Student Conduct Code and, if so, the Committee will reconvene with the accused student and SCCS represenatitive to consider what santions may be appropriate. The student may waiver her/his right to be present. If the Committee has determined that the student is not responsible, the hearing will be terminated at this point.
9. If the accused student is determined to be responsible, the Hearing Committee will continue to gather further information prior to the determination of sanctions. The student may present evidence of any mitigating circumstances and the Conduct Representative may present evidence of prior Student Conduct Code violations.
10. The Committee will again go into executive session to make a decision about the appropriate sanctions. The Committee's decision will be in the form of a written recommendation to the Director of SCCS. The time between the conclusion of the hearing and the delivery of the recommendations to the Director shall be no more than three (3) days, exclusing weekends and holidays.
11. The Director will consider the Committee's recommendations and, after legal review, will communicate the University's decision in writing to the student.