Privacy and student disciplinary records

When a student is found responsible for violating the university’s Code of Student Conduct, a disciplinary record is created by the office of Student Conduct & Community Standards. The Family Educational Rights and Privacy Act of 1974 (FERPA) is a federal law that provides regulations regarding the access, review, amendment, and disclosure of educational records, including student disciplinary records. A student disciplinary record includes all information pertinent to the administrative conference proceedings and may include incident report forms, police logs/reports, correspondence, completed sanction artifacts, and notes.

Student disciplinary records are considered educational records and cannot be provided to outside parties without the student’s written consent, except under those circumstances that are permitted by FERPA.

The university retains student disciplinary records for a minimum of seven (7) years from the date of the notice of decision letter, except in instances where the administrative conference proceedings resulted in a student’s suspension or expulsion from the university. In those cases, the university maintains the disciplinary record for a minimum of 75 years from date of the notice of decision letter.

We have complied a list of frequently asked questions regarding student disciplinary records. If your question is not addressed below, please review provisions 6.3 (Record) of the Code of Student Conduct or contact our office at [email protected].
 

    

Release of Disciplinary Record Information

Frequent Questions

Certainly, if you wish to view your disciplinary record you can make an appointment with an SCCS staff member by emailing [email protected].

Requests for a copy of your disciplinary record must be made through an Oregon State University public records request. Information about making this request can be found HERE.

Disciplinary record information will not be released to anyone, including parents, unless you specifically authorize the university to do so by completing the university’s Release of Information Form . However, the university may release information without your written permission if the record is requested under a lawful judicial order such as a subpoena, or other circumstances permitted by FERPA.

Requests for a copy of a disciplinary record must be made through an Oregon State University public records request. Information about making this request can be found HERE.

No, information related to your case or you sanction will not appear on your transcript.

You have the right to add information to your conduct record should you choose, and may do so by written request to the SCCS office. You can make this request by emailing [email protected].

SCCS staff is available to coach you on how to address disciplinary record questions when completing applications or interviews. We encourage you to acknowledge that you engaged in behavior that violated the university’s Code of Student Conduct, while also recognizing the learning that occurred through self-reflection and your participation in student conduct process. If you would like to consult with conduct staff about responding to these questions, please email [email protected] to schedule an appointment.