The Student Conduct and Community Standards Office is responsible for maintaining the disciplinary records for every student found responsible for violating the Code of Student Conduct or University Housing Policy. These records may include incident report forms, police logs/reports, correspondence, and notes. Disciplinary records are retained for 7 years from the date of the incident after which time they are destroyed. Records are retained for 75 years in cases where the outcome resulted in suspension, expulsion, or degree revocation.
Disciplinary records are considered educational records and cannot be provided to outside parties without the student’s permission. However, some employers, graduate and professional schools require that applicants authorize the release of their disciplinary records to be considered for employment or admission. A Release of Information Form is required to release a student’s disciplinary record. Following receipt of the Release of Information Form, SCCS will provide a summary of your file to the party, office, or agency that you designate. This summary will include the date of the violation, conduct code or policy section violated, and sanction(s) assigned if any.
Requesting Your Disciplinary Record
If you would like to receive or release a copy of your disciplinary file, this request must be made through OSU's Office of General Counsel at firstname.lastname@example.org.
If you wish to view your file, you can contact SCCS at (541) 737-3656 and request a meeting with an SCCS staff member to view your file. At this meeting, you may not make a copy of your file or take photos of our file.